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1. Introduction

2. Personal data we may collect from you

3. Where we store your personal data

4. Uses made of your personal data

5. IP addresses and cookies

6. Disclosure of your information

7. How long will we keep your personal data for?

8. Your rights

9. Access to information

10. Changes to our privacy policy

11. Contact us

 

1. Introduction

1.1 This policy (together with our Terms of Use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

 

1.2 Trot On Corporation Limited ("We") is committed to protecting and respecting your privacy in handling the personal data you provide about yourself when using our Website. Our Website and our Services may be used by anyone over the age of 13. However, if you are between the ages of 13 and 18 we consider you to be a minor and ask you to confirm that you have the consent of one of your parents or guardians to use this Website and our Services. We advise parents or guardians who permit their children to use this Website that it is important that they communicate with their children about their safety online.

 

1.3 Please note that our Terms set out how you can use and control your account with us and the personal data that you provide to us and how it is used and seen by third parties. You choose what personal data you include in your profile on our Website including contact information, photos and forums that you join. You can control with whom you share that personal data through the privacy settings on our Website.

 

1.4 However, it is important to understand and recognise that once published on our Website your personal data may have been copied by others and may not be reclaimed. You should exercise no lesser degree of caution in appraising what you and other members see and read about you on our Website than you do offline. We advise that you never reveal any personal data about yourself or anyone else (for example, full name, telephone number, mobile phone number, home address, e-mail address or any other information which could help to identify who you are or where you are).

 

1.5 Further information about using our Website safely and securely can be found on our safety page.

 

1.6 For the purpose of the Data Protection Act 1998, the data controller is Trot On Corporation Limited of c/c 44 Southampton buildings, London, WC2A 1AP.

 

2. Personal data we may collect from you

2.1 We may collect and process the following data about you:

(a) Personal data about your visits to our Website including, but not limited to, traffic data, location data, weblogs and other communication data about the Services that you access.

(b) Personal data that you provide when registering on our Website to use our Services.

(c) Personal data when you communicate with other members of our Website when using the Services.

(d) Personal data when you report a problem with our Website.

(e) Personal data if we ask you to complete surveys that we use for research purposes.

3. Where we store your personal data

3.1 The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order and the processing of your payment details should we ever charge for our Services together with the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

 

3.2 All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 

3.3 Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

4. Uses made of your personal data

4.1 We use personal data held about you in the following ways:

(a) to allow you to use our Services which will include us communicating with you by email in order to:-

(i) verify your e-mail address when you first register;

(ii) send you a welcome e-mail when you first register;

(iii) notify you about changes to our Services;

(iv) send you e-mails about your friends and forums and groups you have registered for;

(v) notify you of any action by use if you breach our Terms.

(b) to ensure that content from our Website is presented in the most effective manner for you and for your computer.

(c) to provide you with information, products or services that you request from us or which we feel may interest you.

(d) if you are over the age of 18, to provide you with information about goods and services which may be of interest to you from our specially selected business partners and 3rd party organisations, including Equine Supplies & Services, Automotive manufactures & dealers, Competitions, Retail goods & services, Insurance & Financial Services, Food & drink Manufacturers, Real Estate, Home Improvements, Utilities & Renewable energy

 

4.2 How we use e-mail?

 

(a) We do not directly make your e-mail address available to anyone on our Website. The only legitimate way of making contact with a friend found on our Website is for a member to enter a message that we will send on the member's behalf. We will notify the addressee member using the e-mail address they supply to us and the member can then collect the e-mail when logged on to our Website.

(b) Members may check and (if required) change their e-mail address we hold for them at any time through "My Seat". Sent and received e-mail may appear in a member's Inbox on our Website for an indefinite period - we do not delete it after any specific period. However, this does not mean that we will retain your e-mail forever; there may come a time when we will need to delete some or all of it, for technical or other reasons. In this event, we will endeavour to give you advance warning that we are going to do so.

(c) We will store non-members' e-mail addresses provided by our members for invite purposes only. These non-member e-mail addresses will not be stored on our database for longer than required for invite purposes. This data will also not be sold or passed on to a third party, however, we may feature third party sponsors within our newsletters from time to time. Non member recipients of these communications can request the removal of their information from our database at any time by contacting us.

 

4.3 We (and our specially selected business partners) will only contact you by e-mail and only when you have consented to either of us contacting you by e-mail.

 

4.4 If you do not want us to use your e-mail in this way, or to pass your e-mail address on to third parties for marketing purposes, please tick the relevant box situated on our registration form or subsequently contact us.

 

4.5 We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.

 

5. IP addresses and cookies

5.1 We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

 

5.2 For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our Website and to deliver a better and more personalised service. They enable us:

(a) to estimate our audience size and usage pattern.

(b) to store information about your preferences, and so allow us to customise our Website according to your individual interests.

(c) to speed up your searches.

(d) to recognise you when you return to our Website.

 

5.3 You may refuse to accept all cookies, to only allow "trusted"  sites to set them or to accept only those cookies from those websites which you are currently on. You can do this by activating the setting on your browser which allows you to control the setting of cookies or by contacting us or by visiting a third party site that provides an opt-out mechanism (see, for example, how Double Click provide a "Cookie Opt-Out" via google http://www.google.com/privacy/ads/).

However, please note - if you do delete all your cookies, some features of our website, such as remembering your login details, will not function as a result and you may be unable to access certain parts of our Website.

Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our Website.

We like the website www.aboutcookies.org which is run by the law firm Pinsent Masons. Not only does it have the recipe for 'the world's finest cookies', it also gives you detailed step by step guidance on how to control and delete cookies depending on your browser type. You can then adjust your browser settings to your preferred level of protection.

5.4 Third parties may use cookies, web beacons, and similar technologies to collect or receive information from our website and elsewhere on the internet and use that information to provide measurement services and target ads. You can opt -out of the collection and use of information for ad targeting by visiting www.aboutads.info/choices

5.5 Please note that advertisers on our Website may also use cookies, over which we have no control.

 

6. Disclosure of your information

6.1 We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 736 of the UK Companies Act 1985.

 

6.2 We may disclose your personal data to third parties:

(a) if you consent to us sharing your e-mail address with our carefully-selected business partners.

(b) if we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

(c) if our shareholders sell the shares they hold in us to a third party or if we sell all or substantially all of our assets to a third party, in which case personal data held about our members will be one of the transferred assets.

(d) if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of our members or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction (should we ever charge for our Services).

 

7. How long will we keep your personal data for?

7.1 We will hold your personal data on our systems for as long as is necessary for the relevant Service. If you cancel your registration as a member we will "red flag" your member profile details on our database and retain your details on our database for the longer of 1 year for administration purposes or for any longer period required by law before deleting your profile automatically. It is important to understand and recognize that member content may be copied or stored by other members even after it has been removed from our Website. It may also remain cached and archived by those that have copied it.

 

8. Your rights

8.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us.

8.2 Our Website may, from time to time, contain links to and from the Websites of our partner networks, advertisers and affiliates. If you follow a link to any of these Websites, please note that these Websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these Websites.

 

9. Access to information

The Data Protection Act 1998 ("Act") gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

 

10. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

 

11. Contact

Questions, comments and requests regarding this privacy policy are welcomed and can be emailed to us via our contact us page.